How To Navigate POS Customers & Loyalty
Introduction
This guide is part of the POS Functionality series, which documents the standard behaviour of the Enactor Point of Sale (POS) in Standard Configuration (SC) for Version 2.7.747.RC2.
The Enactor POS provides a range of functions for managing customer accounts and loyalty programmes. These functions are grouped into the Customers and Loyalty folders, accessible from the Sales menu, and cover credit account and deposit account management, address capture, and loyalty card operations.
The purpose of this guide is to demonstrate the steps to perform the following functions on the Enactor POS:
- Credit Account Enquiry - viewing the balance of a customer's credit account by inserting, swiping or scanning the customer's card
- Credit Account Payment - processing a payment towards a customer's credit account
- Credit Account Withdrawal - processing a withdrawal from a customer's credit account
- Deposit Account Enquiry - viewing the balance of a customer's deposit account
- Deposit Account Payment - processing a payment into a customer's deposit account
- Deposit Account Withdrawal - processing a withdrawal from a customer's deposit account
- Capture Address - capturing and storing a customer's address, telephone numbers and email address for use in a transaction
- Capture Loyalty - capturing a customer's loyalty card number and adding the loyalty account to the current transaction
- Loyalty Account Enquiry - viewing a customer's loyalty account balance, tier and status
- Issue Loyalty Card - issuing a new loyalty card by scanning the card and entering customer details
- Add Loyalty Points - adding loyalty points to a customer's account during a transaction
This guide covers the POS as experienced by the operator at the till. It does not cover Estate Manager configuration. All screens shown are POS terminal screens.
Overview
This guide covers the following sections:
- Credit Account Enquiry - Viewing the balance of a customer's credit account by inserting, swiping or scanning the customer's card, with the option to print the results.
- Credit Account Payment - Processing a payment towards a customer's credit account by scanning the card and entering the payment amount, which is added to the basket for processing.
- Credit Account Withdrawal - Processing a withdrawal from a customer's credit account by scanning the card and entering the withdrawal amount, which initiates a refund from the account.
- Deposit Account Enquiry - Viewing the balance of a customer's deposit account by inserting, swiping or scanning the customer's card, with the option to print the results.
- Deposit Account Payment - Processing a payment into a customer's deposit account by scanning the card and entering the payment amount, which is added to the basket for processing.
- Deposit Account Withdrawal - Processing a withdrawal from a customer's deposit account by scanning the card and entering the withdrawal amount, which initiates a refund from the account.
- Capture Address - Capturing and storing a customer's address, telephone numbers and email address, which are added to the basket and included in the transaction receipt.
- Capture Loyalty - Capturing a customer's loyalty card number and confirming the loyalty account details, which are added to the basket for use in the current transaction.
- Loyalty Account Enquiry - Viewing a customer's loyalty account details including loyalty tier, account balance and account status by entering the loyalty card number.
- Issue Loyalty Card - Issuing a new loyalty card to a customer by scanning the card and entering customer personal details, address, contact information and loyalty scheme.
- Add Loyalty Points - Adding loyalty points to a customer's account during a transaction when a loyalty account has been added to the basket.
17. Customers
The Customers folder contains several sub-folders related to managing customer information and transactions:
- Credit Account Enquiry
- Credit Account Payment
- Credit Account Withdrawal
Path: Enactor POS > Sale > Sales > Customers

17.1 Customer Account
The Customer AC folder contains functions that enable operators to manage customer accounts, including enquiring on account balances, processing payments and processing withdrawals.
Path: Customers > Customer AC

17.1.1 Credit Account Enquiry
The Credit Account Enquiry function enables operators to view the account balance of a customer's credit account.
This function prompts the operator to insert, swipe or scan the customer's card to access their account information.
Once the card is read, the account balance enquiry results are displayed on screen for the operator to view.
The operator can then press OK when finished, or choose to print a copy of the account balance enquiry results for their records.
This functionality provides a convenient way for operators to quickly access and view a customer's credit account balance.
Path: Customer AC > Credit Account Enquiry
Credit Account Enquiry Procedure
- From the Sale screen, select Sales from the function menu, then select Customers, then Customer AC.
- Select Credit Account Enquiry. The POS displays the card entry screen.
- Insert, swipe or scan the customer's card. The POS reads the card and retrieves the account information.
- The POS displays the credit account balance enquiry results on screen.
- Press OK when finished, or select Print to print a copy of the enquiry results.


This completes the Credit Account Enquiry procedure.
17.1.2 Credit Account Payment
The Credit Account Payment function enables operators to process payments towards a customer's credit account.
This function prompts the operator to insert, swipe or scan the customer's card to access their account information.
Once the card is read, the operator is prompted to enter the customer account payment amount.
After the payment amount is entered, the customer account payment details are added to the basket for processing.
This functionality provides a convenient way for operators to process payments towards a customer's credit account.
Path: Customer AC > Credit Account Payment
Credit Account Payment Procedure
- From the Customer AC submenu, select Credit Account Payment. The POS displays the card entry screen.
- Insert, swipe or scan the customer's card. The POS reads the card and retrieves the account information.
- The POS prompts the operator to enter the payment amount. Enter the amount and confirm.
- The payment details are added to the basket. Proceed to tender to complete the transaction.
- The POS processes the payment. A receipt slip and transaction receipt are printed.





This completes the Credit Account Payment procedure.
17.1.3 Credit Account Withdrawal
The Credit Account Withdrawal function enables operators to process withdrawals from a customer's credit account.
This function prompts the operator to insert, swipe or scan the customer's card to access their account information.
Once the card is read, the operator is prompted to enter the customer account withdrawal amount.
After the withdrawal amount is entered, a refund is initiated and the funds are withdrawn from the customer's credit account.
This functionality provides a convenient way for operators to process withdrawals from a customer's credit account.
Path: Customer AC > Credit Account Withdrawal
Credit Account Withdrawal Procedure
- From the Customer AC submenu, select Credit Account Withdrawal. The POS displays the card entry screen.
- Insert, swipe or scan the customer's card. The POS reads the card and retrieves the account information.
- The POS prompts the operator to enter the withdrawal amount. Enter the amount and confirm.
- The POS initiates a refund and the withdrawal details are displayed in the basket.
- Confirm to complete the transaction. A receipt slip and transaction receipt are printed.




This completes the Credit Account Withdrawal procedure.
17.2 Customer Deposits
The Customer Deposits folder contains functions that enable operators to manage customer deposits, including enquiring on deposit account balances, recording new deposits and processing withdrawals.
Path: Customers > Customer Deposits

17.2.1 Deposit Account Enquiry
The Deposit Account Enquiry function enables operators to view the account balance of a customer's deposit account.
This function prompts the operator to insert, swipe or scan the customer's card to access their account information.
Once the card is read, the account balance enquiry results are displayed on screen for the operator to view.
The operator can then press OK when finished, or choose to print a copy of the account balance enquiry results for their records.
This functionality provides a convenient way for operators to quickly access and view a customer's deposit account balance.
Path: Customer Deposits > Deposit Account Enquiry
Deposit Account Enquiry Procedure
- From the Customer Deposits submenu, select Deposit Account Enquiry. The POS displays the card entry screen.
- Insert, swipe or scan the customer's card. The POS reads the card and retrieves the account information.
- The POS displays the deposit account balance enquiry results on screen.
- Press OK when finished, or select Print to print a copy of the enquiry results.


This completes the Deposit Account Enquiry procedure.
17.2.2 Deposit Account Payment
The Deposit Account Payment function enables operators to process payments towards a customer's deposit account.
This function prompts the operator to insert, swipe or scan the customer's card to access their account information.
Once the card is read, the operator is prompted to enter the customer account payment amount.
After the payment amount is entered, the customer account payment details are added to the basket for processing.
Path: Customer Deposits > Deposit Account Payment
Deposit Account Payment Procedure
- From the Customer Deposits submenu, select Deposit Account Payment. The POS displays the card entry screen.
- Insert, swipe or scan the customer's card. The POS reads the card and retrieves the account information.
- The POS prompts the operator to enter the payment amount. Enter the amount and confirm.
- The payment details are added to the basket. Proceed to tender to complete the transaction.
- The POS processes the payment. A receipt slip and transaction receipt are printed.





This completes the Deposit Account Payment procedure.
17.2.3 Deposit Account Withdrawal
The Deposit Account Withdrawal function enables operators to process withdrawals from a customer's deposit account.
This function prompts the operator to insert, swipe or scan the customer's card to access their account information.
Once the card is read, the operator is prompted to enter the customer account withdrawal amount.
After the withdrawal amount is entered, a refund is initiated and the funds are withdrawn from the customer's deposit account.
This functionality provides a convenient way for operators to process withdrawals from a customer's deposit account.
Path: Customer Deposits > Deposit Account Withdrawal
Deposit Account Withdrawal Procedure
- From the Customer Deposits submenu, select Deposit Account Withdrawal. The POS displays the card entry screen.
- Insert, swipe or scan the customer's card. The POS reads the card and retrieves the account information.
- The POS prompts the operator to enter the withdrawal amount. Enter the amount and confirm.
- The POS initiates a refund and the withdrawal details are displayed in the basket.
- Confirm to complete the transaction. A receipt slip and transaction receipt are printed.





This completes the Deposit Account Withdrawal procedure.
17.3 Capture Address
The Capture Address function enables operators to capture and store customer address information for use in transactions and record keeping.
This function prompts the operator to enter the customer details or select one of the search options to find an existing customer.
Once the customer is selected or their details are entered, the operator can enter the customer's address, telephone numbers and email address.
After the information is entered, the customer details are displayed in the basket and included in the transaction receipt.
This functionality provides a convenient way for operators to capture and store customer address information on a receipt.
Path: Customers > Capture Address
Capture Address Procedure
- From the Sale screen, select Sales from the function menu, then select Customers, then Capture Address.
- The POS displays the customer search screen. Enter the customer details or use one of the available search options to find an existing customer.
- Select the customer from the search results, or enter new customer details as required.
- The POS prompts the operator to enter the customer's address details. Enter the address, telephone numbers and email address and confirm.
- The customer details are added to the basket. Proceed to tender to complete the transaction.




This completes the Capture Address procedure.
18. Loyalty
The Loyalty folder contains several functions related to managing customer loyalty programmes and rewards:
- Capture Loyalty
- Loyalty Account Enquiry
- Issue Loyalty Card
- Add Loyalty Points
Path: Enactor POS > Sale > Sales > Loyalty

18.1 Capture Loyalty
The Capture Loyalty function enables operators to capture and store customer loyalty information for use in transactions and record keeping.
This function prompts the operator to enter the customer's loyalty card number to access their loyalty account information.
Once the card number is entered, the operator is presented with the customer's loyalty account details for confirmation. The operator can press OK to confirm or Cancel to return.
After the loyalty account details are confirmed, they are added to the basket for use in the current transaction.
Path: Loyalty > Capture Loyalty
Capture Loyalty Procedure
- From the Sale screen, select Sales from the function menu, then select Loyalty, then Capture Loyalty.
- The POS displays the loyalty card number entry screen. Enter the customer's loyalty card number or swipe the loyalty card and confirm.
- The POS retrieves and displays the customer's loyalty account details for confirmation.
- Press OK to confirm. The loyalty account details are added to the basket for use in the current transaction.



This completes the Capture Loyalty procedure.
18.2 Loyalty Account Enquiry
The Loyalty Account Enquiry function enables operators to view the account balance and transaction history of a customer's loyalty account.
This function prompts the operator to enter the customer's loyalty card number to access their loyalty account information.
Once the card number is entered, the customer's loyalty account is displayed on screen for the operator to view.
The operator can see details such as the customer's loyalty tier, account balance and account status.
This functionality provides a convenient way for operators to quickly access and view a customer's loyalty account information.
Path: Loyalty > Loyalty Account Enquiry
Loyalty Account Enquiry Procedure
- From the Loyalty submenu, select Loyalty Account Enquiry. The POS displays the loyalty card number entry screen.
- Enter the customer's loyalty card number or swipe the loyalty card and confirm.
- The POS retrieves and displays the customer's loyalty account details on screen, including loyalty tier, account balance and account status.
- Press OK when finished to return to the Sale screen.


This completes the Loyalty Account Enquiry procedure.
18.3 Issue Loyalty Card
The Issue Loyalty Card function enables operators to issue new loyalty cards to customers, including assigning a unique card number and linking the card to the customer's account.
This function prompts the operator to insert, swipe or scan the new loyalty card to assign it a unique card number.
Once the card is read, the operator is prompted to enter the customer's details, such as their full name, title, sex and date of birth.
The operator can then enter and confirm the customer's address, telephone numbers and email address.
The operator can also select the appropriate loyalty scheme and tier for the customer.
After all the information is entered and confirmed, the loyalty account details are added to the basket for processing.
Path: Loyalty > Issue Loyalty Card
Issue Loyalty Card Procedure
- From the Loyalty submenu, select Issue Loyalty Card. The POS displays the card entry screen.
- Insert, swipe or scan the new loyalty card. The POS reads the card and assigns it a unique card number.
- The POS prompts the operator to enter the customer's personal details. Enter the customer's full name, title, sex and date of birth and confirm.
- Enter and confirm the customer's address details, including street address, telephone numbers and email address.
- Select the appropriate loyalty scheme and tier for the customer and confirm.
- The POS displays a summary of the new loyalty account details. Confirm to add the loyalty account to the basket.
- Proceed to tender or complete the transaction as required. A receipt is printed confirming the new loyalty card.







This completes the Issue Loyalty Card procedure.
18.4 Add Loyalty Points
The Add Loyalty Points function enables operators to add loyalty points to a customer's account.
With a loyalty account added to the basket, the operator can use the Add Loyalty Points function to add loyalty points to the customer's account.
Once the points are added, they will be reflected in the customer's loyalty account balance and can be used towards future rewards or discounts.
Path: Loyalty > Add Loyalty Points
Add Loyalty Points Procedure
- Ensure a customer loyalty account has been added to the basket using the Capture Loyalty function (see section 18.1).
- From the Loyalty submenu, select Add Loyalty Points.
- The POS displays the loyalty points entry screen. Enter the number of points to be added to the customer's account and confirm.
- The POS adds the points to the customer's loyalty account. The updated loyalty account balance is displayed.
- The added points will be reflected in the customer's loyalty account and can be used towards future rewards or discounts.

This completes the Add Loyalty Points procedure.