How To Voucher Outstanding Balances Report

Introduction

The Enactor application generates a wide variety of reports for various users and purposes. These integrated reports available from the Enactor Retail System can be enhanced by custom reports produced by the company, which are then easily incorporated into the Reports User Interface.

The purpose of this guide is to demonstrate how to navigate to, filter, and interpret the Voucher Outstanding Balances Report in the Estate Manager.

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Overview

This guide covers the following report:

1. Voucher Outstanding Balances Report - Shows issued voucher outstanding balances with a remaining balance greater than zero at the end of the selected period

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Voucher Outstanding Balances Report

Navigating to the Report

The Voucher Outstanding Balances Report shows the value of all vouchers that are yet to be redeemed and have an outstanding value with a remaining balance greater than zero at the end of the selected period.

Navigate to the Voucher Outstanding Balances Report using the Search or the path: Reports > Voucher > Voucher Outstanding Balances

tip

To populate data in the Voucher Outstanding Balances Report, vouchers must first be issued. Refer to the How-To Guide Configure Voucher for more information.

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Setting Search Filters

The report displays outstanding balances of vouchers based on the selected filter criteria. Set the appropriate values on the Search Filters to narrow the reporting data before generating the report.

Select the filter criteria for the Voucher Outstanding Balances report. Set Issue Date From and Issue Date To to define the voucher issue date range. Use Expiry Date From and Expiry Date To to filter by voucher expiration period. Select the Voucher Type from the dropdown to filter by a specific voucher type.

Filter Criteria	Description
Issue Date From	The issue date from which the information is required. Defaults to the current date.
Issue Date To	The issue date to which the information is required. Defaults to the current date.
Expiry Date From	The vouchers' expiration date from which the information is needed.
Expiry Date To	The vouchers' expiration date to which the information is needed.
Voucher Type	Dropdown list selection of defined Voucher Types.

Press Back to return to the previous screen. Press Next to create a scheduled job to run the report. Press Reset Filters to clear all selections and reset filters to their default values.

This completes the Search Filters configuration.

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Wait For Report

When a report is submitted, the system displays a progress screen indicating the report is in a queue. Several self-explanatory messages can appear at this point with options to Cancel, Don't Wait, or Refresh.

The Wait For Report screen displays the report queue status. Select Cancel to cancel the report job, Don't Wait to continue working while the report generates, or Refresh if the report is taking a long time to display.

Button	Description
Cancel	Cancels the report job.
Don't Wait	Allows the user to continue working. The report will be available from saved reports when complete.
Refresh	Refreshes the report status if it seems to be taking a long time to display.

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Viewing Report Results

Once the report has been generated, the following screen displays the voucher outstanding balances according to the criteria selected.

The report displays voucher outstanding balances grouped by Voucher Type. Each row shows the Serial Number, Issue Date, Expiry Date, and Value of the voucher. Total and Grand Total rows summarise the outstanding balances.

Report Column	Description
Voucher Type	The ID of the voucher type.
Serial Number	The account ID of the voucher.
Issue Date	The date the voucher was issued.
Expiry Date	The expiry date of the voucher.
Value	The outstanding balance value of the voucher.

tip

The report output toolbar provides additional export options. Use Print, View PDF, Save XLS, or Save DOC to export the report in the required format.

This completes the Voucher Outstanding Balances Report.

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